Big congratulations on being tasked with building a corporate video studio in your existing office space!
The idea of creating a professional video production facility may seem overwhelming! And rather than creating a studio in a space being built from scratch, you've been asked to transform an existing space into a video production studio. In many circumstances, the space you've been allotted is more of a planning afterthought. It might be all that's left after the rest of the buildings' space has been doled out to the higher priorities.
Whether it's a great space or not, there's a lot to know, especially since that existing space doesn't look even remotely like a studio yet. However, with the right planning and execution, you can transform it into a quality studio that meets your organization's needs. In this article, I'll guide you through the exact steps required to build a corporate video studio in an existing space. I'll also discuss the types of subcontractors you may need to hire.
8 Steps you'll need to take to build a corporate video studio in an existing space:
1. Assess Your Space.
The first step in building a corporate video studio is to assess your existing space. Determine the available square footage and the layout of the area. Is there a floor plan with dimensions? You'll need this when discussing the space with a vendor.
Consider factors such as ceiling height, natural lighting, existing infrastructure (power outlets, HVAC systems, etc.), and any architectural limitations. Also consider what is near the space, such as lavatories, kitchens, telephones ringing, or elevators. These can impact the studio. What is above the ceiling? Are there pipes, plumbing, etc.?
Record the information you gather so that you can share it with the video studio design company that you choose to work with. This will enable them to work with you to provide an accurate proposal, and to plan the design and layout of your studio effectively.
2. Define Your Studio's Purpose.
Clearly define the purpose of your corporate video studio. For example, will it be used for internal training videos, product demonstrations, live-streaming, or interviews? Will you need multiple sets, a large set or a small set, such as for talking heads or small product display? Understanding your objectives will help you make informed decisions about the equipment, technology, and layout required for your studio.
3. Secure the Right Sub-Contractors.
Depending on the complexity of the project, you may need to hire various subcontractors to bring your studio to life. If you're unsure what you need, you'll want to consult with a studio design and building company, which we'll go over below.
Here are some key professionals you might consider:
If you don't have an in-house architect, consult with one who specializes in studio design. You may need to move or remove walls to make the space work for you. They can determine if this can be done.
Additionally, they will ensure that your vision aligns with building codes, structural integrity, and soundproofing requirements. They can also work with your other subcontractors to provide information such as architectural drawings.
Even if you're working within an existing space, you may need building services for alterations. You'll want to hire a reputable builder or contractor experienced in constructing video studios. Naturally, they'll execute the construction process, manage the workflow, and coordinate with your other subcontractors.
An experienced electrician will ensure that your studio has sufficient power supply and properly installed electrical outlets for lighting, cameras, and other equipment.
Studio Design & Building Company:
To ensure a successful studio build, you'll need a company that specializes in studio design, integration and building. That's what we do throughout the continental USA! At Ball Media Innovations, we bring you proven expertise. We'll be able to design a custom video studio with your production process and needs in mind. We can provide valuable insights and help you optimize your space efficiently, and ensure a seamless process. Check out our site to learn more about our studio design, building and integration services and what makes us unique.
4. Develop a Detailed Plan for creating your corporate video studio.
In this step, you'll need to work with your studio design professionals to develop a comprehensive plan for your video studio. The plan should include details such as the studio layout, number of cameras, camera placement, lighting design, acoustic treatments, audio/video equipment requirements, suggested air conditioning alterations for sound, electrical requirements, and furniture placement. Your general contractor can address the air conditioning issues. Costs will be laid out, and you'll be approving them or requesting changes during this step. Your final approved plan will be used to ensure all necessary elements are incorporated.
For example, your studio design company will need to design proper lighting. This is crucial for a professional video production environment. They will consider factors such as color temperature, intensity, and the ability to adjust lighting levels for different types of shoots. A well-lit studio enhances video quality and creates a visually appealing atmosphere.
5. Obtain Necessary Permits.
Check with your local authorities to determine if any permits are required for the construction or modification of your video studio. Your architect or contractor can guide you through this process and help obtain the necessary permits to ensure compliance with building regulations.
6. Studio Construction and Installation.
Once all the planning, design, and necessary permits are in place, it's time to begin construction. First, your contractor/builder and electrician will complete their tasks. Once they've completed their changes, your corporate studio design and building company will begin their construction, if there is any. For example, they can add a cyclorama and special flooring.
As construction nears completion, it's time to focus on the equipment and technology integration. Your team will begin the installation and integration of all the equipment in your studio, such as cameras, lighting systems, switchers, monitors, audio consoles, and video editing systems. They should ensure that the equipment is functioning perfectly and can deliver high-quality results. The integration team will install and configure the equipment properly. They will handle the wiring, connectivity, and setup of all audio and video components, ensuring seamless operation and optimal performance.
Also consider furniture and set design. Creating sets should also be handled by your video studio design and building company. Your designer will help you select functional and aesthetically pleasing furniture for your studio that works for your needs. Depending on your needs, the set may need to be flexible enough to accommodate various types of video content and allow for easy reconfiguration when needed.
7. Testing and Calibration.
Before launching your studio, it's crucial to thoroughly test and calibrate all equipment and systems. Your studio design, building and integration team will conduct tests to ensure every piece of equipment is running properly. They may fine-tune cameras, audio levels, lighting, and monitor settings.
8. Staff Training and Workflow.
Your studio design team should also include the training of your staff members who will be involved in video production. They'll train them on operating the equipment, managing the studio's workflow, and optimizing the production process. This will empower your team to produce high-quality videos efficiently and effectively. Of course, it's always best if you're equipping your studio with experienced personnel.
Now you're done! You've had your successfully built a corporate video production studio in an existing space. It's time to use it, enjoy it, and to get creative!
Consider bringing on our company, Ball Media Innovations. You'll have a seamless process, a great experience and a successful studio build. We'll be able to make this as easy as possible for you, and you'll be pleased with the outcome. Give us a call!